Day 1 How-Tos
Email Access (and Emailing Students)
How can I email my entire class?
There are multiple ways to email an entire class. First, there is an email feature available through AccessECC Portal in the Class Roster. Simply click the “Email these Students” link at the top of the roster page. A second option is to email students through the D2L Classlist. Note: students will not be listed in the Classlist until a few weeks prior to the start of the term. Also, remember that any responses to your email will be returned to your ECC Gmail account so you must log in there to check messages. There is a widget on your D2L homepage that notifies you of Gmail messages received. Accessing this email account can be done through your D2L home page (click Student Mail in the blue tool bar or going directly to www.google.com/a/student.elgin.edu). You may also forward to the Gmail account to your employee email address. A third option is to create your own distribution list using your preferred email communication tool.
Keep in mind whichever option you use, be sure to put all recipients in the Blind Copy (BCC) line in order to protect student’s privacy. It is expected faculty will use the student’s ECC issued email address for all correspondence.
How do I access my ECC-issued email accounts?
ECC faculty are issued two email accounts. Faculty are expected to actively and regularly manage both ECC email accounts. Faculty should not use personal email accounts when conducting ECC business with students or with support offices.
ACADEMIC email (jfaculty1234@student.elgin.edu) - The first part of the this email address is your user name (first initial, last name, then the last four-digits of your employee ID number). Faculty are issued a student email address as this address is integrated with the Desire2Learn learning management system. When students click the icon to email their instructor within D2L, it will be sent to this address. This is a Gmail account. You can access these messages via a link in the Employee Portal at elgin.edu/accessECC, via gmail.com, or via a link within D2L for "ECC Student Mail." You may choose to have students use this address to separate your employer communications from your student communications. You may also choose to forward the @student.elgin.edu account to the @elgin.edu account (forwarding in reverse cannot be done for security reasons). The password for this email account was established when you created your Employee Portal/accessECC login. Faculty are expected to regularly (every few days) monitor this email address.
OFFICE email (jfaculty@elgin.edu) - The first part of this email address is your first initial of your first name followed by your last name (no numbers in this address). This account will be used for employee-related communications from your Dean's office, Human Resources, student services offices, etc. Emails sent to this account can be viewed using the Microsoft Outlook program on campus computers or via the internet at https://webmail.elgin.edu. Faculty are expected to regularly (every few days) monitor this email address.
Contact the ECC Information Technology Helpdesk for additional support at 847-214-7979.
Making Copies
How do I make copies?
You can get copies made for your class in two ways:
Use a copy machine in the area of your office or classroom – contact your division’s Office Coordinator to receive the copier ID number and passcode to use
Submit a duplicating request (click here for the online form) to the Copy Center (located in Bldg. D, Room D101)
In person by completing Copy Center request form
Via email - send to duplicatingrequest@elgin.edu
Copy Center Information (located in Bldg. D, Room D101)
Hours:
7 a.m. - 5 p.m. Mon.-Thurs.;
7 a.m. - 4:30 p.m. Fri.
847-214-7283
Equipment Issues
Who do I contact to fix or request equipment in my classroom?
It is important to test all equipment in your classroom well before the start of classes, as the Information Technology staff typically is addressing a large number of issues in preparation for the start of the term. If you have any problems with classroom equipment, contact the Information Technology Helpdesk at x7979, helpdesk@elgin.edu, or via the Help Desk icon on the classroom computer desktop. The same area also provides A/V equipment. Please allow 48 hours advanced notice if possible.