What information is available from the Class Roster in Faculty Self Service?

• Hyperlink to easily access the Student Profile from the Class Roster

• Ability to email the entire class or an individual student from the Class Roster

• Check box option at the bottom to show or hide waitlisted students and to show or hide dropped and withdrawn students

What if I have students sitting in on my class who are not on my roster? 

The student must not be allowed in the classroom unless they are formally registered and show on the class roster.  Students who are not registered should be directed to the Registration office in Building B (first floor) B105. Adult Education students should be directed to the front desk in Building K.

Does the college use waitlists? 

Most courses do offer waitlists up until the payment due date, which is generally ten (10) days before the start of the semester. After payment due date, waitlists are cleared and students may register only if space is available and on a first come first serve basis through registration. 

By editing their User Profile in Self-Service, employees and students can now enter a chosen name and personal pronouns. Chosen names and personal pronouns will be displayed on course rosters and the grading tab. If a chosen name or personal pronouns are not entered, legal names will appear. 

The Chosen (Preferred) Name Frequently Asked Questions document, created by ECC, and included below provides additional information regarding how and where to include a chosen name. 

For additional information, including how the ability to enter chosen name and personal pronouns benefits students and employees, see the October 2020 ECC Observer article "Preferred Names and Pronouns to Come to ECC's Systems in the Spring." 

Can I drop a student from my class?  

Refer to the Administrative Procedure 1.202 Schedule Changes and Course Withdrawals. All instructors will complete midterm grades for students in their course.  The withdrawal grade (W) is for students who never attended or students who may have participated in the first two weeks but are no longer participating.  (NOTE: Adult Education instructors should contact their Director about when W’s are assigned.) All students should receive the grade earned as of the midterm date of the course. Students may withdraw themselves until the withdrawal deadline for the course (see www.elgin.edu/grading). If the student does not, they will receive the grade earned. 

When are grades due?  

All students must receive a midterm and final grade, regardless of whether the student has stopped attending prior to the end of the semester. Midterm grades are due the Monday after your midterm date (see www.elgin.edu/grading for a spreadsheet listing all class midterm dates). Final grades are due by the date listed in the official academic calendar (available at www.elgin.edu/calendar). All grades, including midterm grades, are entered via AccessECC Portal and available to students there. Students also receive midterm grade notices if receiving a D, F or W. For more information on grading, visit www.elgin.edu/grading. For questions about grading, contact your program director, dean, or associate dean.

What is the grading policy?

Administrative Procedure 1.103 Student Grades outlines the acceptable grades and expectations for midterm, final, and incomplete grades as well as grade change procedures. See www.elgin.edu/grading for more information.

What do I do if a parent contacts me about their student? 

It is not the practice at the college level to speak to parents or other relatives about a student. We believe the important responsibility of student learning now rests with the student and that faculty/student conversations are the basis of this learning. However, in limited circumstances a student may provide consent through a Consent to Release form that information be shared with a third party. This information is limited and is most appropriately released by the appropriate office. Faculty can refer individuals seeking this information to the Records office for further information. The Student Academic Records policy may also be useful to review.

Spartan Success is ECC’s early alert system which is designed to promote retention and student success. Students who are experiencing difficulty early in the semester can benefit from this early intervention. When faculty encounter a situation with a student in which the faculty or student would benefit from additional support, faculty are encouraged to submit a Spartan Success alert within the first 3-4 weeks of class. 

More details, including how to submit a Spartan Success alert, can be found in the Spartan Success Early Alert Guide and on the ECC Electronic Platforms page. 

Any questions, concerns, or suggestions for improvement can be sent to Natalie Leisering (nleisering@elgin.edu), Director of Academic Advising. 

What do I do if I suspect one of my students of academic dishonesty? 

Acts of academic dishonesty are taken seriously and may include, but are not limited to cheating, plagiarism, fabrication, complicity, multiple submission, and misconduct in research. When academic dishonesty is suspected, it can be helpful to first try to speak with the student about how they approached the assignment. Share your concerns, what led you to believe the work may come from elsewhere or be improperly cited, and then ask the student "Would you take me through how you approached this assignment?" Listen to what they share, as it may be a case of students not knowing how to properly cite sources or not understanding what is and isn't considered academic dishonesty in the course. 

Faculty are encouraged to become familiar with Administrative Procedure 4.407 Academic Integrity regarding the process and guidelines. A free tutorial is available within D2L under the Student Resources link in the main toolbar. If the instructor determines the tutorial is insufficient and wants the student to document review of plagiarism information, you may require the student complete a non-credit Writing with Integrity course. Contact the Director of the Write Place, Scott Vaszily (svaszily@elgin.edu), for more information.